CONSTITUTION AND RULES
- NAME AND OBJECTS
The Society shall be named The Royal Odonto-Chirurgical Society of Scotland. Its object shall be the promotion and diffusion of knowledge in matters connected with Dental Science and Practice and the advancement of Dentistry.
- MEETINGS OF SOCIETY
Ordinary Meetings shall be held at least four times each year, if possible, on the second Thursdays of November, December, January, and February.
- ANNUAL GENERAL MEETING
An Annual General Meeting shall take place on the 13th day of March, or on such other date as the Council may direct. Members must receive at least 14 days’ notification of the AGM. Motions carried by the necessary majority of more than half those members present (in person or by proxy) shall be binding. The quorum shall be 10% of the membership of the Society.
The Society shall consist of Ordinary and Honorary Members.
The Ordinary Members shall consist of Dentists and retired Dentists.
The control of the Society shall be vested in the Ordinary Members. All votes shall normally be taken by a show of hands, but any Ordinary Member may demand a ballot.
- APPLICATION FOR MEMBERSHIP
Candidates for admission to Membership of the Society shall be considered by Council. After being approved by the Council, such recommendation shall be read to the Society at an Ordinary Meeting. Should any objections be made, a ballot will be held, and two-thirds of the Ordinary Members present must support their election.
- HONORARY MEMBERS
Honorary Members shall consist of Dentists, Doctors and Scientists, as may have distinguished themselves in connection with Dentistry. Honorary Members may, on approval by the Council, be proposed and elected (by ballot, if required) at the Annual General Meeting. They should not hold any office in the Society, or participate in the management of its affairs, and they shall not pay any contribution to the Society.
The Annual Subscription shall be the sum as approved at the Annual General Meeting or at an Extraordinary meeting, payable on the first day of November in each year.
A Member six months in arrears to the Society shall have written intimation sent to them to that effect, and, unless payment be made within two months thereafter, their name shall be removed from the list of Members.
- WITHDRAWAL OF MEMBERS
A Member may withdraw from the Society by signifying their intention in writing to the Secretary.
- EXPULSION OF MEMBERS
(a) If the conduct of any Member, either at a meeting of the Society or otherwise, shall, in the opinion of the Council, or Office Members who shall certify the same to the Council in writing, be injurious to the character and interests of the Society, the Council is empowered after inquiry, and after having afforded the accused Member a full opportunity of making their statement, either to censure them or recommend them to resign, and, if they shall not do so within ten days from the date of such recommendation, the Council shall expel them.
(b) A Member so expelled shall, without appeal, cease to be a member.
The Office-Bearers of the Society shall be elected at the Annual General Meeting, a list of Office-Bearers having previously been prepared. They shall all be eligible for re-election.
A Ballot shall be taken, and those having a majority of votes shall be elected. In the event of the ballot being even, the President, or Chair, shall have a casting vote. The Office-Bearers shall consist of a President, two Vice-Presidents, a Treasurer, and a Secretary.
The President shall regulate all the proceedings of the Society at its meetings, and, in the event of absence, a Vice-President, the immediate Past-President, or senior Member of Council shall take the Chair.
The Treasurer shall receive all money due to, and shall pay all debts due by the Society, and generally shall conduct all matters connected with the income and expenditure of the Society, and keep an accurate account thereof, to be reported at the Annual General Meeting, duly audited by two Members of the Society appointed by the Council for that purpose.
The Secretary shall attend all meetings of the Society, keep its Minutes, and conduct its general correspondence.
Six Ordinary Members shall be elected at the Annual General Meeting to constitute, along with Office-Bearers and the immediate Past-President, a Council for managing the affairs of the Society. The Council shall meet when required by notice from the Secretary. Five shall form
a quorum. Two Members of the Council shall retire annually. Council shall be chaired by the President, who will have a casting vote on any ballot, as required.
- ALTERATIONS OF CONSTITUTION AND RULES
All alterations of, or additions to, the Constitution and Rules must be made at the Annual or Extraordinary Meeting, at least 14 days’ notice having been given of such proposed changes. Two-thirds of the Ordinary Members present must support any proposed changes.